Mail Merge

Mail Merge

When a letter needs to be sent to multiple people, we use Mail Merge.
For example, invitation letters or official letters meant for many recipients can be efficiently handled using Mail Merge.

Steps to Create Mail Merge:

1. First, prepare the letter.

   Go to:
   Mailings Menu → Start Mail Merge → Step-by-step Mail Merge Wizard

2. Click on:

   • Next: Starting document

   • Next: Select recipients

   • Choose Type a new list → Click on Create

You can enter fields like Name, Address, Pin Code, City, etc., for the people you want to send the letter to.
All necessary fields are available by default.

To add a new recipient, click on the New Entry button.

If you want to add a new field in the table:
Click on Customize Columns → Add → Type the name of the field → OK → OK

Once the entire list of recipients is ready:
Click OK, give a name to the list, and Save it → Click OK

To generate the letters:
Place the cursor at the top of the letter and press Alt + Shift + N

Select All → Click OK

The letters will be generated for all the recipients in your list.

Mail Merge Hindi Blog

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