PowerPoint Other Important Features – Complete Guide

Microsoft PowerPoint is one of the most powerful tools for creating professional presentations. Beyond basic slide creation, PowerPoint offers multiple features such as inserting tables, images, audio, video, transitions, animations, and more. These tools not only enhance the visual appeal but also make presentations interactive and engaging.

In this blog by Anil Computers, we will explore some of the most useful features of PowerPoint step by step.

1. Slide Number

You can insert slide numbers to keep track of slides in a presentation.

Steps:

• Go to Insert > Slide Number

• Choose Apply (for one slide) or Apply to All (for all slides)

• Click OK

2. Inserting Tables

Tables are helpful to present data in a structured format.

Steps:

• Go to Insert > Table

• Select the number of rows and columns

• Format the table with different colors and styles

3. Adding Images

Images make presentations attractive and informative.

Steps:

• Go to Insert > Pictures

• Choose from This Device, Stock Images, or Online Pictures

• Resize and move as needed

4. Illustration Group

This group includes Shapes, Icons, 3D Models, and SmartArt.

• Shapes: Highlight important points

• Icons: Add modern visuals

• SmartArt: Display processes, lists, or hierarchies

5. Adding Video

You can insert videos directly into slides.

Steps:

• Insert > Video > Video from File

• Select and insert the video

6. Adding Audio

You can insert background music, sound effects, or recorded voice.

Steps:

• Insert > Audio > Select Audio

• Options: Audio on My PC or Record Audio

Playback Options:

• Trim audio

• Play automatically or on click

• Loop until stopped

• Hide icon during slideshow

7. Screen Recording

PowerPoint allows you to record your screen.

Steps:

• Insert > Screen Recording

• Select the area > Record

• Stop recording

• Video automatically appears in slide

8. Draw Menu

Useful for freehand drawing, writing, or annotating slides.

Features:

• Pen, Pencil, Highlighter

• Ink to Shape/Text

• Eraser

• Ink Replay

9. Transition Effects

Transitions are special effects applied between slides.

Options:

• Transition Gallery (Fade, Push, Wipe, Morph)

• Effect Options

• Add Sound

• Duration Control

• Apply to All

• Advance Slide (on click or auto after set time)

• Preview

10. Animation Effects

Animations apply to text, images, or objects.

Features:

1. Animation Gallery – Entrance, Emphasis, Exit, Motion Path

2. Add Animation – Apply multiple animations

3. Animation Pane – Sequence control

4. Effect Options – Direction, sequence

5. Start Options – On Click, With Previous, After Previous

6. Duration & Delay – Control timing

7. Preview – Test animations

11. Clock Project Example

Create an animated clock using shapes and animation.

Steps:

• Draw a clock with shapes

• Duplicate slide and change arrow position

• Use Animation + Transition Menu

• Set timings and preview

12. Hide Slide

To hide a particular slide from the presentation:

Steps:

• Go to Slide Show > Hide Slide

13. Convert PowerPoint into Video

Convert presentations into videos for easy sharing.

Steps:

• File > Save & Send > Create Video

• Set timings

• Save video file

14. Presentation Views

PowerPoint provides different viewing options.

Normal View: Edit slides with thumbnails
Outline View: Text-based slide structure
Slide Sorter: Rearrange or delete slides
Notes Page: Add speaker notes
Reading View: Preview without full screen

15. Master Views

• Slide Master – Customize layouts and designs

• Handout Master – Format printed handouts

• Notes Master – Edit printed notes with slides

Special Thanks

This blog is prepared with the help of:

• Google Tools (Search, Drive, Docs, Sheets, Classroom, Analytics, Ads, YouTube, Gmail, Android)

• ChatGPT by OpenAI

• Canva, Grammarly, DALL·E, SurferSEO, DeepSeek

At Anil Computers, we use Technology + Education to deliver high-quality learning to students and professionals.

Thanks to Google

Thanks to ChatGPT

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