Complete Guide to View Menu and Review Menu in MS Word

Microsoft Word offers powerful tools under the View Menu and Review Menu that make it easier to read, edit, review, and collaborate on documents. In this blog, we’ll explore both menus in detail.

Views Menu

View Menu in MS Word

The View menu allows you to switch between different ways of looking at your document. It contains multiple groups with specific features.

Views Group (Document Viewing Modes)

1. Read Mode

   • Best for distraction-free reading.

   • Hides the ribbon and provides a clean, book-style layout.

   • Editing is restricted.

2. Print Layout

   • The default view in MS Word.

   • Shows how the document will look when printed.

   • Displays margins, headers, footers, and page breaks.

3. Web Layout

   • Displays the document as a web page.

   • Useful for creating online content.

4. Outline View

   • Shows the structure of the document using headings.

   • Allows collapsing or expanding sections.

   • Ideal for long reports, books, or research papers.

5. Draft View

   • Displays plain text without headers, footers, or images.

   • Useful for quick editing and reviewing.

Immersive Group

Immersive Group (Reading & Focus Tools)

• Focus Mode → Hides toolbars and distractions, leaving only text.

• Immersive Reader → Improves readability with tools like:

  • Column Width

  • Page Color

  • Line Focus

  • Text Spacing

  • Syllables

  • Read Aloud (Text-to-Speech)

Page Movement Group

Introduced in Word 2019:

↕️ Vertical (default)

• Scrolls the document from top to bottom.

↔️ Side to Side

• Displays pages next to each other like a book.

• Works best in Read Mode or when zoomed out.

Show Group

Enables or disables useful layout tools:

Ruler

• Displays horizontal and vertical rulers to align text, tables, and graphics.

Gridlines

• Shows gridlines across the page, useful for layout and alignment.

 Navigation Pane

• Opens a sidebar to:

  • Browse headings

  • View pages as thumbnails

  • Search and jump through content quickly

Zoom Group

Manage the zoom level of your document window:

• Zoom: Opens a dialog box for custom zoom settings.

• 100%: Resets zoom to the default size.

• One Page: Fits one page to the screen.

• Multiple Pages: Displays more than one page side by side.

• Page Width: Fits the width of the page to your screen.

Window Group

Work with multiple windows or split views:

New Window

• Opens the same document in a new window for multitasking.

 Arrange All

• Arranges all open Word documents side by side.

✂️ Split

• Splits one document into two scrollable panes.

View Side by Side

• View two documents together for easy comparison.

 Synchronous Scrolling

• Scrolls both documents together (used with “View Side by Side”).

 Reset Window Position

• Resets the split or compared windows to their original layout.

Switch Windows

• Toggle between open documents easily.

Proofing Group

This section helps you catch spelling, grammar, and language errors:

Spelling & Grammar

• Checks for spelling and grammar mistakes.

• Offers suggestions and corrections.

Thesaurus

• Helps you find synonyms for any word to improve vocabulary.

Word Count

• Shows the number of words, characters, paragraphs, and pages in the document.

Read Aloud

• Reads the document out loud.

• Useful for proofreading and for visually impaired users.

Speech Group (optional in some versions)

• Includes the Dictate feature.

• Allows users to speak into the microphone, and Word will convert speech to text.

Language Group

Translate

• Translates selected text or the whole document into different languages.

• Uses Microsoft Translator.

Language

• Set the proofing language.

• Turn on/off language-specific spell check.

Comments Group

New Comment

• Add comments to any part of the document—ideal for feedback and teamwork.

Delete

• Remove individual comments or all comments at once.

Previous / Next

• Navigate through comments easily using these buttons.

Restrict

To restrict the formatting & editing of the text in document

Review menu  < Click : formatting & editing < Select  options 1 &  and click <

yes, Start enforcing protection <Enter Password 2 times <OK

Special Thanks to Google Tools—Google Search, Google Drive, Google Docs, Google Analytics, Google Ads, YouTube, Gmail, Android, ChatGPT by OpenAI, Grammarly, Canva, DALL·E, SurferSEO, Google, Deep seek

View Menu & Review Menu Blog In hindi

Thanks to ChatGPT

Thanks To Google